When you first open the application, the following expense accounts will be created by default. You can add further expense accounts by creating the appropriate new account in the Accounts listing screen (Menu: Accounts, Accounts) and expanding the explorer-style list under ‘Current Year Profit and Loss’, ‘Overhead’, and clicking on ‘new’.
| Code | Account |
| AUDIT | Accounting/ Audit Fees |
| ADVERT | Advertising |
| FARES | Air/ Rail/ Taxi Fares |
| BNKCHGS | Bank Charges |
| BROCHURE | Brochures & Other Literature |
| CARFUEL | Car Fuel/ Mileage Allowance |
| CARINS | Car Insurance |
| CARHIRE | Car Lease/ Hire |
| CARMAINT | Car Other Running Costs |
| DELIVERY | Carriage & Delivery |
| CARRIN | Carriage on Purchases |
| CASUAL | Casual Wages |
| CATERING | Catering & Refreshments |
| VANFUEL | Commercial Vehicle Fuel |
| VANHIRE | Commercial Vehicle Hire |
| VANINS | Commercial Vehicle Insurance |
| VANMAINT | Commercial Vehicle Other Running Costs |
| COMMISS | Commissions Paid |
| CONFER | Conference Costs |
| CONSULT | Consultancy Fees |
| TOOLING | Consumable Tooling |
| CONSMBLS | Consumables |
| CREDITCHK | Credit Status Checks |
| DEVELOP | Development |
| ELECTRIC | Electricity |
| Email Web & Network charges | |
| EQPHIRE | Equipment Lease/ Hire |
| EQPMAINT | Equipment Maintenance |
| EXHIBIT | Exhibition Costs |
| FUELOIL | Fuel Oil |
| GAS | Gas |
| SUBSIST | Hotels & Meals |
| HPCHGS | HP Charges |
| HPINT | HP Interest |
| HYGIENE | Hygiene & Welfare Supplies |
| IMPORTAX | Import Duties & Taxes |
| INSFNP | Insurance – Fire & Perils |
| INSLIAB | Insurance – Liabilities |
| INSPI | Insurance – Personal Indemnity |
| RECEXPEN | Interview Expenses |
| LEGAL | Legal Fees |
| LITERAT | Literature & Books |
| TOOLS | Loose Tools |
| PREMAINT | Maintenance |
| DMEDIN | Medical Insurance |
| MINORCAP | Minor Capital Purchases |
| OTHRCHGS | Other Charges |
| ENTEREXP | Overseas Entertaining |
| PACKING | Packing/ Packaging |
| CARPARK | Parking & Tolls |
| POSTAGE | Postage |
| LAUNDRY | Protective Clothing/ Laundry |
| PPVAR | Purchase of Production Materials |
| RATES | Rates |
| RECADVERT | Recruitment Advertising |
| RECFEES | Recruitment/ Agency Fees |
| REMOVALS | Removals |
| RENT | Rent |
| RESEARCH | Research & Development |
| ROYALTY | Royalties Paid |
| SAFETY | Safety Equipment |
| SAMPLES | Samples |
| SECURITY | Security Costs |
| SOFTWARE | Software & IT Equipment |
| SPONSOR | Sponsorship & Donations |
| STATNRY | Stationery & Printing |
| STATUTORY | Statutory Fees |
| CISCON | Sub Contractors (CIS) |
| NONCIS | Sub Contractors (Non-CIS) |
| SUBSCRIP | Subscriptions |
| PHONE | Telephone & Fax |
| TRAINING | Training Courses & Materials |
| ENTERUK | UK Entertaining |
| WASTE | Waste Disposal |
| WATER | Water/ Water Rates |
It should be noted that when setting up a new Stock and Order Item, or when processing a supplier invoice, you will need to enter an expense account code for Service Items or Consumable Items, but not for Stock Items all purchases are ‘charged’ to stock – see Stock Types