Projects and Departments can be used to isolate income and expenditure across the system, to allow for independent reporting. Projects are typically suited to shorter term entities i.e. a construction contract; whereas Departments are more suited to long term divisions in the accounts i.e. a separate trading name or physical sub-division or site.

To set up a Project, navigate to Accounts > Projects and enter the following information:

• Name – A name for the Project;
• Completed – Tick here when the Project is complete;
• Customer ref – Any relevant Customer Reference for the Project;
• Project Manager – The employee, contact, or company in charge of the Project;
• Start Date – The planned start date;
• End date – The planned end date;
• Notes – Any relevant notes about the Project;
• Planned Outputs – Enter the planned volume and value of sales under the Project;
• Planned Inputs – Enter the planned costs and volumes under the Project;
• Planned Labour – Enter the employees, units and cost of planned labour.

The values entered can be used for comparison at a later date versus actual results. All income and expenditure across the system can be logged against a Project to give an accurate reflection of performance.

To create a Department, navigate to Accounts > Departments and click “New”. Enter the following information:

• Project name;
• Overhead department – Tick here if the Department will operate on a ‘full cost recovery’ basis. If so, choose the allocation basis i.e. revenue, costs or staff hours;
• Separate trading entity – Tick the box if the Department is a separate entity i.e. a trading name (note: separate legal entities require a separate installation).