To record the hours has worked click Employees > Enter Hours, click ‘+line’ and enter the following data:

• Employee – search and select relevant employee
• Date – date to which worked hours relate (often a week ending or month ending date)
• Hours – hours worked
• Pay Type – search and select relevant Pay Element for this employee
• WO Number – works orders to which these hours should be charged/ costed at the employee recharge rate
• Project – project to which these hours should be charged/ costed at the employee recharge rate
• Department – department to which these hours should be charged/ costed at the employee recharge rate
• Customer – customer to which these hours should be charged/ costed at the employee recharge rate
• Item – stock item to which these hours should be charged/ costed at the employee recharge rate

Note that the Summary section at the bottom of this input form will display the total Pay (gross) and Hours for each employee in the current pay period.

In the Summary section tick the box for all employees for whom payroll is to be run.

Click Save Hours to save this input to the application database, Save and Run Payroll to save this input and continue the the payroll process procedure for this period, or Cancel to discard the data and return to the Employee Accounts listing screen.

If required, add Sundry Pay Elements by selecting from the drop down list clicking Add, and entering the value in the box provided.

When all Sundry Pay Elements have been added click Recalculate Payslips, and check values are as expected.

Provided values are as expected, click Save and Process Payslip to create the payslip and create a print file which can then either be printed and sent, given, or e-mailed to the recipient, or Cancel to discard the document without saving to the database.

Note: a payslip can be generated for one or more employees so there is no requirement to run the payroll for all employees in a pay period at the same time.

New Sundry Pay Elements can be created by clicking New Sundry Pay Element on the Create Payslip screen.

Note: it is recommended that only one user is allowed access to the Enter Hours screen and in particular, that only one user is inputting or editing Hours Worked at any time.