Click on Purchases > Supplier Accounts > New Supplier and complete the following:

• Account Code – enter a short name/ code for this customer (you can search on this when selecting for an order or invoice)
• Name – full legal name for this supplier (you can search on this when selecting for an order or invoice)
• Supplier’s Reference for us – if known, the code/ reference the supplier uses for your record in their sales accounts ledger
• Account Status – select from list
• VAT Number – if known (used in categorising for VAT Returns)
• VAT Type – select from list (used in categorising for VAT Returns)
• EU Country – select from list (used in categorising for VAT Returns)
• Expense Account – default expense account for invoices from this supplier (where you buy Stock Items from this supplier, this expense code is ignored and where you buy Consumable Items, an order/ invoice will default to the expense on the Stock & Order Items record if it is different to that on the supplier record)
• Department – default department for invoices from this supplier
• Project – default project for invoices from this supplier
• Days Allowed – payment terms extended by this supplier
• Value Allowed – credit extended by this supplier
• Discount Rate – discount given by this supplier
• Preferred Contact Type – select Email if the supplier has agreed to receive orders and remittance advices by e-mail, else Hardcopy to print documents and fax or mail to the supplier
• Main Contact Details – ensure that an e-mail address is entered if Preferred Contact Type has been set to Email
• Account Contact Details – if entered , this e-mail address will take priority for documents sent by e-mail
• Address – as a minimum the record should include the first line and postcode
• Click on Create and the supplier record is added to the Supplier Accounts list on screen, and is available for selection when processing a supplier order/ invoice, else Cancel to return to the Supplier Accounts listing screen without creating the supplier record.