Click on Sales > New Cash Sale

You will need to complete the following:

• Customer – defaults to Cash Sale but you can select any other customer which you have previously set up, else click on ‘(new)’ to set up a new customer record
• Bank Account – defaults to Petty Cash, but you can select any other bank account if for example the customer is paying by credit card which will go straight into your Bank Current Account then make sure you select this bank account (if you have a number of tills, you might set up a separate bank account for each)
• Customer Reference – if the customer has for example, a purchase order number, then enter that here
• Invoice Date – defaults to today but you can change this by clicking on the calendar icon
• VAT Type – defaults to UK Standard and should only be changed if you are sure that the customer has a different status, for example where the customer can provide evidence that the goods or service are for a new build construction project which should be zero rated
• Add a line item to the invoice by clicking on ‘+line item’ and selecting any item which you have previously set up, else click on ‘(new)’ to set up a new item (Stock and Order Item) record
• Amend the unit price and quantity if necessary
• Add any descriptive text by ticking the box at the end of the line to select the line item, and clicking the ‘toggle description’ link
• Document Notes – enter any notes or comments which you would like to print on the receipt/ invoice document.

Click on Preview to see how the document will look before creating it, Save to create the document on the system database without printing or sending to the recipient, Save & Send to create the document and create a print file which can then either be printed and sent, given, or e-mailed to the recipient, or Cancel to discard the document without saving to the database.

You can choose to e-mail (if the customer account has been set up with an e-mail address) or simply print the document at this point, and then click Send to create the appropriate print file.

Note this routine generates both a receipt/ invoice and a payment transaction on the selected Customer account.

You will also see that the Invoice will be marked as paid by the Receipt reference on the customer account (Cash Sales account or whichever other account you selected for this transaction).

Where your sales are in cash and cheques which have been transacted into a Till account or Petty Cash, then you will need to bank the takings on a regular basis.