Consumable Items are any goods or services which are purchased by the business for consumption e.g. rent, rates, insurances, safety wear, gas, electricity, machine oils, and spare parts. Consumables cannot be ‘stock controlled’.

To create an item, complete the following:

• Stock Code – enter a short name/ code for this item (you can search on this when selecting for an invoice line item).
• Name – full name for this item (you can search on this when selecting for an invoice line item).
• Description – an extended description of the item if required; could include things like brief specification or drawing reference (this can be displayed or hidden on the order/ invoice).
• VAT Rate – the VAT rate for purchased items will determine if and where the invoice values will appear on the VAT Return.
• Default Expense Code – Choose a default expense code for the item.
• Spread over more than one month – A tick here indicates that the item cost relates to a number of months i.e. rent, rates or insurance.
• Suppliers tab – Enter up to three suppliers for the Service Item.
• Click on Create and the item record is added to the Stock and Order Items listing page, and is available for selection when creating an order/ invoice, else Cancel to return to the Stock and Order Items listing page without creating the item record.