Create a Stock Item

Stock Items are any physical goods which are either sold by the business, made by the business, or purchased by the business for incorporation into its products or for resale. Stock Items are ‘stock controlled’.

Click on Stock > Stock & Order Items > New Item and select Item Type – Stock Item.

To create an item, complete the following:

  • Stock Code – enter a short name/ code for this item (you can search on this when selecting for an invoice line item)
  • Name – full name for this item (you can search on this when selecting for an invoice line item)
  • Description – an extended description of the item if required; could include things like brief specification or drawing reference (this can be displayed or hidden on the order/ invoice)
  • List Price – if also sold, the default price which will appear against this line item when selected as an order or invoice line item, else leave blank
  • VAT Rate – the VAT rate for purchased items will determine if and where the invoice values will appear on the VAT Return
  • VAT Commodity Code – for Intrastat reporting only, else leave blank
  • Barcode – the barcode text or number if required else leave blank
  • Stock Pack Size – the unit of measure you use to count the item in stock if you are operating stock control for this item
  • Sales Pack Size – if also sold, the unit of measure which the List Price relates to (and which will appear on your sales order or invoice)
  • Sales to Stock Pack Size Conversion Rate – converts the sales quantity to a stock quantity for booking out of stock if you are operating stock control for this item
  • Manufactured  – tick if Item is manufactured rather than bought in and complete ‘Manufacturing’ tab else complete ‘Suppliers’ tab.
    • If the item is Manufactured, you will need to complete the Component listing and Process Routing details under the Manufacturing tab. This page will represent the Bill of Materials (BoM) for the item and will be used as part of the Material Requirements Planning (MRP) process.
    • If the item is supplied, then up to three suppliers can be entered for the Item with the unit cost. These details will also be used as part of the Material Requirements Planning (MRP) process.
  • Click on Create and the item record is added to the Stock and Order Items listing page, and is available for selection when creating an order/ invoice, else Cancel to return to the Stock and Order Items listing page without creating the item record.