The University of Queensland Streamlines Procurement with Purchasing
“The OneAdvanced platform is a true enabler for the University of Queensland to purchase a significant volume of goods via an efficient process flow and at the most competitive cost possible.”
Client:The University of Queensland
Sector:Education
Location:Australia
About The University of Queensland
The University of Queensland (UQ) is one of Australia’s leading research and teaching institutions, ranked among the world’s top 50 universities. With thousands of staff and students, the university requires a robust, efficient procurement system to ensure quick access to the goods and services needed to support world-class education and research.
The Problem
Managing procurement at UQ was a complex and time-intensive process. The end-to-end cycle previously involved around 15 separate steps, creating unnecessary administrative burden for staff. This inefficiency not only slowed down purchasing but also diverted valuable time away from research and teaching priorities.
The Solution
UQ implemented the OneAdvanced Purchasing Marketplace (UQeMarket) to simplify and modernise procurement. The platform streamlined processes, enabling staff to manage purchasing more efficiently while ensuring compliance and competitive pricing. With supplier-managed catalogues and integrated e-Invoicing, the system reduced duplication, improved control and minimised manual handling.
The Result
The introduction of OneAdvanced has transformed procurement across UQ. By significantly reducing process steps and automating workflows, staff are now able to focus more on research and academic outcomes rather than administration. The system has also become a cornerstone of procurement operations, with a high adoption rate across faculties and departments.
The Impact
- Procurement steps reduced from 15 to just 4, streamlining end-to-end purchasing
- Thousands of purchase orders processed each month, demonstrating the reliability
- Competitive cost savings achieved, with the platform driving better supplier pricing
- High adoption across faculties, cementing OneAdvanced as a critical system within the university
“The OneAdvanced platform is a true enabler for the University of Queensland to purchase a significant volume of goods via an efficient process flow and at the most competitive cost possible. The amount of orders that go through UQeMarket speaks to its importance as a system within UQ, and OneAdvanced are a critical business partner who go above and beyond to drive ongoing improvements.” Andrew Ferguson, The University of Queensland
Looking Ahead
With OneAdvanced Purchasing Marketplace in place, UQ will continue building on its procurement success. By leveraging data insights, improving supplier relationships and expanding automation through e-Invoicing, the university is set to achieve even greater efficiency, governance and cost savings - ensuring procurement continues to support its world-class teaching and research mission.