Source to Contract Software

Our solution offers immediate capability with pre-configured workflows, rapid deployment, and built-in risk management features. You’ll see value quickly with deployment starting from just four weeks, with no need for lengthy implementation processes or resource-heavy projects. 
 
Whether you're in the early stages of your procurement maturity journey or already growing, our solution guides you through each phase with powerful tools. 

Implementation time will vary based on the package and the amount of data but starts from four weeks. Outcomes include centralised data views, improved decision-making, and actionable next steps for managing sourcing activities, suppliers, and contracts.   

Our system is deployed locally and quickly. You'll see value from your investment almost immediately and will have a fully operational system without additional project resources. 

With our solution, you'll save time and avoid costs, and if you manage 50 contracts and 200 suppliers, you'll pay back your investment within six months. 

Our solutions provide support at every stage of your procurement journey. We can scale to fit your needs, because we understand that one size doesn't fit all. 

If you’re already using In-Tend, Delta, Atamis, or Proactis for tendering and procurement, OneAdvanced's Source to Contract serves as a strategic layer and complements these solutions. We're also here to assist with tendering processes.

Our Supplier Management solution is combined with our Contract Management solution, providing complete visibility and control over your suppliers and contracts. However, you can choose to use the features that best suit your business needs.  

Automation in Contract Lifecycle Management can significantly enhance efficiency, accuracy, compliance, and overall effectiveness in managing contracts throughout their lifecycle. Automated digital contract management ensures: 

Improved efficiency and speed. Automation accelerates the contract lifecycle by streamlining processes, reducing manual tasks, and eliminating bottlenecks. This results in quicker contract creation, approval, and execution. 

Reduced errors and risks. Automation minimises human errors associated with manual data entry, calculations, and compliance checks. This, in turn, reduces the risk of non-compliance and potential legal issues. 

Enhanced collaboration and communication. Automated workflows facilitate collaboration among teams and stakeholders by providing a centralised platform for communication, status tracking, and document sharing, ensuring everyone is on the same page. 

Centralised repository and document management. Automation allows for a centralised repository of all contracts, making it easy to organise, access, search, and retrieve contract documents, reducing the risk of misplaced or lost contracts. 

Compliance adherence. Automated systems can enforce and monitor compliance with internal policies, industry regulations, and legal requirements by ensuring that contracts adhere to predefined standards and guidelines. 

Cost savings. Automation helps reduce operational costs associated with manual labour, paper-based processes, printing, storage, and administrative overheads, resulting in significant cost savings over time.   

Better risk management. Automation provides better visibility into contract terms, obligations, and key dates, enabling proactive monitoring and management of contractual risks and opportunities. 

Streamlined audit trails and reporting. Automated CLM systems maintain detailed audit trails, enabling thorough documentation of all contract-related activities. This facilitates easy reporting for compliance purposes and supports audits. 

Scalability and flexibility. Automated CLM systems can scale to handle a high volume of contracts and adapt to changing business needs by easily configuring workflows, templates, and rules without significant IT intervention. 

Data Analysis and Insights. Automated CLM platforms often integrate with analytics tools, allowing organisations to gain insights from contract data. This can help identify trends, optimise contract terms, and make informed strategic decisions.

Our solutions will help you overcome key challenges and make contract management a value-adding aspect of your supplier lifecycle management. 

A lack of contract visibility. No more unwieldy spreadsheets, human error, or lost documents. Using a single system, you can classify contracts, share information with internal and external teams and publish contracts, providing instant visibility to all stakeholders. 

Outdated processes lag behind your capabilities. As your capabilities grow, your processes need to keep up. Manual documentation, outmoded workflows and cumbersome double handling will hold you back. With our scalable software, OneAdvanced's Contract Management will keep pace as your scope, budget, and maturity expand. 

No integration between contracts, accounting and finance. Contract Management integrates seamlessly with Financials and other Cloud solutions and on-premise accounting systems from OneAdvanced, Microsoft, Oracle, Sage, SAP, and Unit4. This integration enables a centralised single source for supplier and contract information, with real-time spend data flowing into OneAdvanced's Contract Management for live dashboards and analytics.

Also known as supplier management software, vendor management software, supplier management program, or supplier management tool, a supplier management system is a set of tools, processes, and practices organisations use to manage their relationships with suppliers effectively. The primary goal of a supplier management system is to optimise the value and performance of the suppliers in a company's supply chain, ensuring that they contribute positively to the organisation's objectives. 

Key components and functions of a good supplier management system include: 

Supplier Onboarding: Streamlining the process of integrating new suppliers into the organisation's supply chain, ensuring they understand the company's expectations, standards, and procedures. 

Contract and Agreement Management: Creating and managing contracts, agreements, and terms of engagement with suppliers, including pricing, delivery schedules, quality standards, and other relevant terms. 

Performance Monitoring and Measurement: Continuously evaluating supplier performance against agreed-upon key performance indicators (KPIs) to assess compliance, quality, delivery timeliness, and other relevant metrics. 

Risk Assessment and Mitigation: Identifying and assessing risks associated with each supplier and implementing strategies to mitigate these risks, ensuring business continuity and minimising potential disruptions. 

Collaboration and Communication: Facilitating effective communication and cooperation between the organisation and its suppliers to enhance efficiency, transparency, and alignment of goals. 

Supplier Development and Improvement: Supporting and encouraging suppliers to enhance their capabilities, processes, and performance through training, feedback, and improvement initiatives. 

Supplier Segmentation: This involves categorising suppliers based on their strategic importance, criticality, and potential impact on the organisation, which helps in tailoring strategies and efforts accordingly. 

Data and Information Management: Centralising and managing supplier-related data, documentation, and information to ensure easy access, accuracy, and security. 

Compliance and Regulatory Management: Ensuring suppliers adhere to applicable laws, regulations, industry standards, and ethical practices.

Sourcing Management delivers outstanding benefits and a competitive advantage beyond your procurement department. 

Significant cost savings. Sourcing Management delivers sustainable savings across your sourcing activities by reducing the amount of time and staffing needed to source suppliers and ensuring a smoother onboarding process. 

Enabling strategic operational procurement. Procurement can be so much more than a matter of compliance and box ticking. Sourcing Management enables your organisation to embrace a strategic procurement mindset focusing on results rather than processes. 

A single unified platform. No longer chasing after emails, spreadsheets or files—all the information, data and documents you need are now in a single, logical and easy-to-access space. 

Strategically aligned sourcing. Ensure your sourcing activities align with your organisation’s overarching targets and goals. 

Visibility over all sourcing events. Every stage of the sourcing process is tracked and recorded, ensuring full visibility from start to finish and easy analysis.

Company-wide accessibility. Ensure all stakeholders within and outside your procurement teams can access relevant sourcing data and documentation.  

Strategic sourcing helps identify and mitigate risks by diversifying suppliers, assessing geopolitical factors, implementing risk mitigation strategies, and ensuring business continuity in case of supply chain disruptions.