QUT drives Procurement Efficiency with OneAdvanced Purchasing
“OneAdvanced has helped us streamline procurement and improve efficiency across the university — freeing up time to focus on what really matters.”
Client:Queensland University of Technology
Sector:Education
Location:Australia
About Queensland University of Technology (QUT)
QUT is one of Australia’s leading universities, focused on research, innovation and delivering real-world outcomes. With thousands of academics, technical staff and postgraduate students relying on timely access to goods and services, the university needed a solution that would modernise procurement and deliver efficiency at scale.
The Problem
Procurement at QUT was complex and inefficient, particularly when managing high-volume, low-value items across multiple faculties. Ordering was fragmented, supplier management lacked consistency and pricing varied widely. This created unnecessary administrative burden for staff and students, who needed a more streamlined, transparent way to purchase essential items while maintaining compliance with procurement policies.
The Solution
After careful consideration of available options, QUT implemented the OneAdvanced Purchasing Marketplace. The solution provided a single, centralised platform for procurement that integrated seamlessly with the university’s existing ERP system. Supplier-managed catalogues reduced the administrative workload while ensuring control and a competitive marketplace created better pricing outcomes. The system also enabled vendor consolidation, reduced duplication and required minimal training thanks to its intuitive interface.
The Result
The implementation of the OneAdvanced Purchasing Marketplace has significantly improved efficiency across the university. Faculties and departments now operate within a standardised procurement process, ensuring compliance and accountability while reducing manual effort. Staff and students spend less time managing administrative tasks and more time focusing on their core responsibilities of teaching, learning and research. The university has also strengthened supplier relationships and gained access to richer data to inform future procurement strategies.
The Impact
- 75% faster procurement cycles, with the average end-to-end purchasing process reduced from 15 steps down to 4
- $30K+ monthly savings achieved through supplier consolidation and improved pricing visibility
- 2,000+ active users accessing the platform with minimal training required, reflecting strong adoption across faculties
- 3,000 purchase orders per month on average, with growth continuing as more categories are rolled out
- Improved compliance and governance, ensuring purchasing decisions meet university policies while reducing duplication
“Implementing OneAdvanced has been critical in helping QUT simplify procurement. The platform’s efficiency, visibility, and ease of use allow our staff to spend less time on administration and more time focused on delivering value to our students and research community.” Tivolee Spragg, Associate Director (Finance Services), Queensland University of Technology
Looking Ahead
With the OneAdvanced Purchasing Marketplace in place, QUT is continuing its journey of procurement modernisation. The university is committed to leveraging enhanced data insights and supplier relationships to drive even greater efficiency, cost savings and governance, ensuring that its procurement function supports its mission of delivering world-class education and research.