Procurement at QUT was complex and inefficient, particularly when managing high-volume, low-value items across multiple faculties. Ordering was fragmented, supplier management lacked consistency and pricing varied widely. This created unnecessary administrative burden for staff and students, who needed a more streamlined, transparent way to purchase essential items while maintaining compliance with procurement policies.

After careful consideration of available options, QUT implemented the OneAdvanced Purchasing Marketplace. The solution provided a single, centralised platform for procurement that integrated seamlessly with the university’s existing ERP system. Supplier-managed catalogues reduced the administrative workload while ensuring control and a competitive marketplace created better pricing outcomes. The system also enabled vendor consolidation, reduced duplication and required minimal training thanks to its intuitive interface.

The implementation of the OneAdvanced Purchasing Marketplace has significantly improved efficiency across the university. Faculties and departments now operate within a standardised procurement process, ensuring compliance and accountability while reducing manual effort. Staff and students spend less time managing administrative tasks and more time focusing on their core responsibilities of teaching, learning and research.