With flexible working becoming a standard of the new normal for business and more digital practices and markets, law firms are juggling the need to adhere to strict data protection regulations and client care compliance with a workforce and client base that is looking to seize the opportunities given to them by technology to progress matters anytime, anywhere.
Unfortunately, many firms are hampered by the fact that they’re still relying on an on‐premise legacy document management systems or a network folder structure and the use of additional collaboration tools or separate client portals.
This issue would be resolved if firms moved away from on‐premise servers to a cloud environment but many simply do not fully understood the operational, cost, security and maintenance advantages of doing so.
How the cloud benefits firms
Firms will benefit from a move to the cloud now because being able to access files remotely using any device will have an immediate impact on the productivity of fee-earners who are working from home.
The right document management system lets users quickly search, save and share client files, provides document audit trails from creation to disposal as well as version control management. It will also provide email filing - a great time‐saver and means that users can always rely on the fact that there’s a single complete electronic version of each client’s file. Remember too that today’s systems provide an intuitive user experience that leads to quick adoption.
A cloud‐based document management will also, of course, eliminate the need to connect via existing systems. Meaning that you don’t have to rely on your own, most likely smaller servers and people can connect from anywhere. As a result, documents can be accessed much more quickly and reliably.
It’s also important that cloud‐based document management provides advanced, high‐level security that in a lot of instances is much more robust than the on-premise measures many firms are currently relying on. Cloud‐based DMS also undergo extraordinary resilience testing so that they are always available in a crisis. This mitigates a lot of risk, as well as taking care of a lot of disaster recovery and contingency planning.
About NetDocuments
You can trust NetDocuments to remove the barriers to efficient document management and transform your documents into an efficiency engine for collaboration, productivity, and growth – without limitations or restrictions.
With NetDocuments you get market-leading features in a document management solution, including:
- 24/7 access from anywhere
- Security and compliance through the Cloud
- Business transparency with NetDocuments Analytics
- Customisable flexibility with purpose-built add-ons
- Scalability through open APIs and integrations with multiple applications
As a NetDocuments worldwide Platinum Partner, Advanced are accredited to deliver, train, and support NetDocuments. As a first step, we will advise and support you in selecting the document management functions that can deliver exactly what you need.
Following implementation, our training team can deliver tailored onsite, remote, or online training sessions to ensure smooth user adoption. And you will always have access to our ISO-accredited support team who are available 24/7/365 to ensure on-going ease and efficiency.
