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Measuring and tracking HR performance
Blog //25-07-2023

Measuring and tracking HR performance

by OneAdvanced PR, Author

Human resources (HR) plays a crucial role in an organisation's success by managing its most valuable asset: its employees. However, HR effectiveness cannot be taken for granted. To ensure continuous improvement and alignment with organisational goals, assessing the strengths and weaknesses of the People Management Team becomes essential. 

What does measuring HR performance signify?

Measuring HR effectiveness is of paramount importance in today's dynamic and competitive business landscape. Effective HR practices contribute to employee engagement, productivity, and retention, directly impacting overall business performance.

By gauging HR effectiveness, organisations can

  • Assess the efficiency and impact of their HR strategies, policies, and initiatives. This evaluation enables data-driven decision-making, identification of areas for improvement, and alignment of HR efforts with strategic goals.
  • Discover valuable insights into internal trends. These include recruitment, training, performance management, employee satisfaction, diversity and inclusion efforts.
  • Facilitate evidence-based adjustments. These will help to enhance the overall effectiveness of HR practices.
  • Tracking HR performance ensures that organisations can optimise their human capital investment. This will help organisations to strengthen their competitive advantage and foster a positive work environment conducive to long-term success.

Why it is important to know your HR KPIs

Knowing your HR Key Performance Indicators (KPIs) is crucial for effective HR management and holistic success. HR KPIs serve as quantifiable metrics that measure the performance and impact of various HR activities and initiatives. By understanding and monitoring these KPIs, organisations can gain valuable insights into their HR processes and outcomes. Tracking KPIs helps HR teams identify areas of strength and areas that require improvement, enabling them to align their strategies and efforts accordingly. It also facilitates data-driven decision-making by providing objective benchmarks for evaluating HR performance over time. Furthermore, HR KPIs allow organisations to assess the effectiveness of their HR investments, such as recruitment, training, and employee engagement initiatives. 

They provide a clear understanding of HR's contribution to the overall business objectives and help demonstrate HR's value to key stakeholders. Knowing your HR KPIs empowers organisations to optimise their HR practices, enhance workforce productivity, foster employee satisfaction, and drive sustainable growth in an increasingly competitive business landscape.

Risks attached to not tracking HR KPIs

Not tracking HR Key Performance Indicators (KPIs) can lead to several risks for an organisation. Firstly, without monitoring KPIs, it becomes challenging to assess the effectiveness and efficiency of HR processes and initiatives, hindering the ability to make informed decisions and improvements. Secondly, the absence of HR KPI tracking may result in difficulties in identifying trends, patterns, and areas of concern, such as high employee turnover or low productivity, which could have a detrimental impact on the overall organisational performance.

Not monitoring HR KPIs may limit the ability to align HR strategies with broader business objectives, impeding strategic workforce planning and potentially leading to misalignment between HR efforts and organisational goals. In summary, the risks of not tracking HR KPIs include a lack of data-driven insights, missed opportunities for improvement, and potential misalignment between HR and organisational objectives.

Our top HR KPIs to keep track of

Real-Time Feedback optimises individual performances across verticalsFigure – Real-Time Feedback optimises individual performances across verticals

By monitoring HR KPIs, organisations can gain insights into their workforce, optimise HR strategies, and align HR practices with business objectives for sustainable growth and success. The following are some of the top HR KPIs that organisations should keep a track of:

1. Employee engagement

Employee engagement is a critical metric that reflects the level of commitment, motivation, and satisfaction of employees within the organisation. Regularly measuring employee engagement through surveys, feedback mechanisms, and performance indicators provides insights into the operating standards of HR initiatives in creating a positive work environment.

2. Talent acquisition and retention

Human Resources performance metrics such as time-to-fill vacancies, quality of hires, turnover rates, and retention rates help gauge the success of HR strategies in acquiring and retaining talent.  These metrics provide valuable insights into the effectiveness of recruitment processes, employer branding efforts, and retention programs.

3. Training and development  

Employee training and development programs are crucial for enhancing workforce capabilities.  Metrics such as training completion rates, skill improvement, and the application of acquired knowledge in job roles can indicate the impact of HR initiatives on employee development and overall organisational performance.

4. Performance management

Effective performance management systems align employee goals with organisational objectives and provide feedback and recognition. Key metrics in this area include goal attainment, performance ratings, 360-degree feedback scores, and employee productivity. Analysing these metrics enables organisations to assess the effectiveness of HR processes related to performance management and identify areas for improvement.

5. Diversity and inclusion

Promoting diversity and inclusion is imperative for fostering a diverse workforce and creating an inclusive work environment. Representation at different levels of the organisation, diversity in recruitment and promotions, gender-based pay gap mitigation and employee perceptions of inclusion help evaluate the impact of HR initiatives in this area.

How to improve visibility of your HR metrics

Using digital solutions can significantly enhance overall KPI tracking in various ways. Firstly, digital platforms and software offer real-time data collection, analysis, and visualisation, enabling HR professionals to access accurate and up-to-date information on key metrics. This allows for faster decision-making and proactive interventions to address any performance gaps. Additionally, digital solutions often provide automated reporting features, reducing the manual effort required to compile and generate reports. Furthermore, these tools enable HR teams to track metrics consistently across different departments, locations, or time periods, facilitating benchmarking and identifying trends or patterns. 

Apart from digital solutions, improving HR metrics can be achieved through other general tools and practices, such as conducting regular employee surveys to gather feedback, implementing performance management systems that align individual goals with organisational objectives, providing training and development opportunities, promoting transparent communication channels, and leveraging analytics to gain insights into workforce productivity and engagement.

The right tools for HR KPI tracking

Tracking key performance indicators (KPIs) is essential for Human Resources (HR) departments to measure and evaluate their effectiveness in achieving organisational goals. To efficiently track HR KPIs, several tools can be utilised.

1. Human Resources Information System (HRIS)

An HRIS is a comprehensive software solution that allows HR departments to manage various HR processes, including employee data, payroll, recruitment, and performance management. It often includes built-in reporting and analytics capabilities, making it an ideal tool for tracking HR KPIs. Advanced HR, a state-of-the-art HR management solution, makes core HR processes simpler to get done and easier to get right.

2. Performance management software 

These tools are specifically designed to track and manage employee performance. They provide features like goal setting, performance evaluations, and feedback mechanisms. Performance management software such as Advanced Clear Review typically generate reports and dashboards that help HR professionals track KPIs related to employee performance, such as performance ratings,  goal achievement, and competency development.

3. Business Intelligence (BI) tools

BI tools enable HR departments to collect, analyse, and visualise data from various sources, such as HRIS, payroll systems, and employee surveys. They offer advanced analytics capabilities and customisable dashboards that facilitate the tracking of HR KPIs. BI tools allow HR professionals to identify trends, measure workforce productivity, and monitor metrics like turnover rates, employee engagement, and training effectiveness.

4. Survey and feedback tools 

These tools enable HR departments to gather feedback and opinions from employees through surveys, questionnaires, and employee satisfaction assessments. By tracking responses over time, HR professionals can evaluate the effectiveness of HR initiatives, measure employee engagement levels, and monitor satisfaction related KPIs.

5. Project management tools

HR departments often work on various projects, such as recruitment drives, training programs, or policy implementation. Project management tools help track project progress, timelines, and resource allocation. They enable HR professionals to monitor project-specific KPIs like time-to-hire, training completion rates, or compliance metrics.

It's important for HR departments to evaluate their specific needs, budget, and desired level of sophistication when selecting the right tools for HR KPI tracking. Combining multiple tools and leveraging automation and integration capabilities can enhance efficiency and provide more comprehensive insights into HR performance.

Moving forward with Advanced

Having a fixed set of human resource performance metrics is a vital practice that allows organisations to assess the impact of HR policies, practices, and initiatives on overall business outcomes. By aligning HR strategies with organisational goals and using key metrics, management bodies can make informed decisions, drive continuous improvement, and ensure the effective management of their human capital.

Advanced HR has a wide array of features that allow businesses to conduct regular measurement of HR effectiveness, combined with the implementation of targeted improvements, and ultimately contribute to enhanced employee satisfaction, productivity, and organisational success. To know more about our people management software solutions, get in touch with us.



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