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On demand pay: Guide for employers and HR teams
Blog //28-02-2024

On demand pay: Guide for employers and HR teams

by OneAdvanced PR, Author

Nowadays, employers and HR teams are looking for new solutions to motivate their employees. Among the many solutions in the market, the on demand pay method is gaining immense popularity. This trend reflects a growing acknowledgment of the significance of timely and flexible compensation in driving employee satisfaction and engagement. Organisations demonstrate a commitment to meeting the evolving needs of their workforce, ultimately building a more dynamic and responsive work environment.

What is on demand pay?

On-demand pay has become one of the most effective ways to pay employees by allowing them to be paid based on their convenience. The employee doesn’t have to wait for the usual payday. This type of flexible payment system is slowly but surely coming to the forefront in the industry.

The increase in payments on an as-needed basis reflects an expansion in the workplace where companies are looking for new solutions to meet the changing needs of their employees. By providing prompt wages when requested, employers demonstrate their commitment to employee well-being, understanding, and this helps to create a positive work environment. According to experts, the call for on-demand payments should increase as more businesses realise its potential.

How does payroll on demand work?

Suppose Sarah, an employee in your organisation needs extra money to cover unexpected expenses or bills. She enters the salary when it is necessary and submits a request for £200. As her employer, you receive and review the request, you can verify that Sarah has enough credit built within the month/accrued hours, and therefore you can approve the offer. The requested money is then quickly transferred to Sarah's bank account. On the next regular payday, the £200 will be deducted from Sarah's paycheck to account for the advancement of her salary earlier in the month.
Here's a step-by- step explanation of how payroll on demand works:

  1. Requests: Employees work their regular schedule or allocated shifts, but in certain scenarios, they may need to receive their salaries before payday. They can apply for early salary withdrawal from the payroll, if necessary.
  2. Verification: The employer or relevant team can verify the request and ensure that the amount requested does not exceed the employee's income.
  3. Fund transfer: Once the application is approved, the funds will be transferred to the employee's bank account or payment method.
  4. Deduction: On the regular payday, the amount of deduction claimed for wages will be adjusted from the employee's usual salary.

The benefits of on demand pay

According to recent statistics, financial concerns among employees in the UK continue to be a pressing issue. Reports indicate that   have experienced sleep loss due to money worries, and a staggering 59% of employees feel that their current financial situation hampers their performance at work. Adding onto that, a newly released report by the Mental Health Foundation and the London School of Economics and Political Science (LSE), mental health issues incur a minimum annual cost of £117.9 billion to the UK economy. The numbers mentioned above are just a few metrics that bring into limelight the adverse effects of poor financial wellbeing in the workplace.

Facing ongoing financial uncertainty, organisations may prioritise improving efficiency and profitability beyond traditional financial rewards. On-demand pay is a solution that allows businesses to instantly recognise and reward their employees without compromising their financial security. Encouraging overtime through prompt pay not only provides flexibility to employees, but also ensures that critical time is available to meet employee expectations.

Employee benefits

On-demand pay transforms the employee experience by providing financial freedom and reducing stress. The system allows employees to meet immediate financial obligations and achieve personal goals with confidence. Employers who incorporate on demand pay facilities their repertoire not only promote a healthy work-life balance, but also demonstrate a commitment to employee satisfaction and future vision. This incentive increases engagement and productivity, contributes to a company culture that values ​​employee well-being, and creates a sense of unity and empowerment.

Additionally, on-demand pay platforms often provide valuable resources, including financial planning tools and educational materials that facilitate employee consumption and long-term financial health. This comprehensive approach not only benefits individual employees but strengthens the entire company culture and creates a workplace that recognises and speaks to employees' diverse financial needs.

We all know the anticipation of waiting for your next, especially after a big event like a weekend or holiday. Additionally, unplanned expenses such as bills or emergencies can disrupt plans and increase the requirement for extra cash quickly. On-demand pay solves this problem by allowing employees to easily access money when they need it.

Better financial wellbeing

The use of credit unions and mortgages is increasing, providing immediate relief but increasing long-term costs, mostly through interest. Recent statistics have highlighted the impact of financial stress on employee health, and data shows that these concerns can lead to reduced headcount, reduced working hours, and poor performance. Experts emphasised the urgent need for more flexible financial solutions to facilitate the growing workforce and reduce dependence on high-interest loans.

Benefits to employers

On-demand pay can be quite a powerful driver when an applicant is choosing an employer, prospective employees always prefer an organisation that has solid mental and financial wellbeing initiatives put in place.

Accepting payments on demand can streamline the payment process, reduce administrative responsibilities, and reduce costs associated with traditional payments. The financial security it provides reduces employees' stress and focus on work. This comprehensive approach ensures continued growth and success, ensuring employers stay ahead of their business.

Reduced absences

At first glance, payments may not seem to affect employee absenteeism. But emerging evidence suggests a significant link between employee absenteeism and financial problems, showing the impact of compensation on stress-related relief. The relationship suggests that employees facing financial concerns are more likely to take leave due to health issues or increased stress. This finding highlights the importance of addressing employees' financial health and the potential effect of pay on their health and retention.

Although there are many reasons for absenteeism, employers can reduce financial stress on their employees by offering competitive salaries, providing financial planning resources, or implementing a needs-based pay plan, thus reducing the risk of stress.

On-demand pay can be quite a powerful driver when an applicant is choosing an employer, prospective employees always prefer an organisation that has solid mental and financial wellbeing initiatives put in place.

Discretionary pay plays an important role in employee retention. The ability to access income through increased demand for financial management and security as people enter the workforce. This helps increase overall job satisfaction and makes employees less likely to find opportunities elsewhere. By addressing the financial needs and interests of their current employees, employers can build a committed and motivated team, ultimately reducing turnover and retaining important skills.

Are there any negatives to a pay on demand system?

Although the system provides many benefits, it is important to realise that it will not solve all financial problems or be a cure for overspending. Hence, identifying the redundancies in the payroll process and selecting the right payroll solution is vital for any organisation.

One risk is the possibility of increased financial dependence. If employees rely too heavily on paying their salaries in advance, they may have problems with budgeting and long-term financial planning. This can lead to a cycle of continued reliance on early access to money, possibly leading to a lifelong paid career.

Another potential negative aspect is the cost involved in providing instant access to earned wages. A few services available in the market may levy a fee to both the employee and employer while completing the transaction.

On-demand pay systems require real-time data synchronisation and seamless integration with existing payroll systems. This can pose technical complexities and may require significant time, effort and capital to ensure smooth operations. Moreover, employee data privacy becomes crucial in such systems, as ensuring the security and confidentiality of sensitive information is paramount.

On demand payroll solutions from Advanced

Drawing on insights from industry experts, Advanced Payroll has been developed to free payroll teams from the hard work and allow them to focus on more productive work, such as improving the well-being of finance employees.

Key Features of Advanced Payroll:

  • Flexible deployment options: Businesses can choose the kind of deployment they need, cloud-based or on-premise, depending on their requirements.
  • Real-Time calculations: Experience instantaneous gross-to-net calculations for up to 10,000 employees in just 20 seconds.
  • Pay on demand: Support your employees in difficult times by giving them the option to get paid as they need, without adding additional costs to your business.
  • Ease of use: Easily create custom reports to streamline your reporting process.
  • Online employee access: Give your employees easy access to information, documents and payroll, increasing transparency and accessibility.
  • Scalability and flexibility: Whether running alone or integrated with other solutions, Advanced Payroll easily scales across multiple locations and payment levels.
  • Effective workforce management: The ability to integrate engagement, human resources and management solutions to create a holistic human resources management system.
  • Efficiency: Leverage GDPR automation, audit trail features and reporting to ensure accuracy and compliance of monthly payments.

Contact us to see how Advanced Payroll can improve your payroll management. Learn more about our people management solutions today.

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OneAdvanced PR

OneAdvanced PR



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