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‘Why Document Management?’: Be organised without missing a beat

07/09/2022 minute read OneAdvanced PR

As law firms look to maximise efficiencies within the office and focus efforts and fee-earning time on billable hours, it is imperative that documents can be organised in a manner that doesn’t detract from fee-earners work.

Document and email management platforms, specifically cloud platforms, are quickly becoming the

favourite of legal professionals around the world, with intuitive features that makes filing and searching for documents a simple aspect of casework, rather than a dreaded aspect of administration work.

In our ‘Why Document Management?’ series, we answer several questions around core facets of what you should consider when looking at document management systems, and how NetDocuments can provide you with the solutions you need.

In this section, we look at how document management systems assist with organisation on a firm-level, and how it makes casework easier for fee-earners. Key to any successful DMS solution is how effectively it removes the burdens of onerous, repetitive tasks that drain your employee’s time.

Here are a couple of questions that we hear from firms when discussing how document management has a positive impact on your firm’s organisation and workflows:

Can your DMS actually help my organisation keep content organised and teams productive?

Legal and other professionals have strict ethical guidelines that must be followed as they handle content and information. A DMS vendor should have a clear, in-depth understanding of your professional requirements and offer solutions that feel natural.

The best solutions will be flexible enough to enable a variety of work preferences, rather than forcing you into a single path to success.

NetDocuments has several features that help your firm remain highly organised from within their own computer, including:

  • workspaces that keep every communication and document organised;
  • suggested email filing locations;
  • advanced search options;
  • optical character recognition;
  • advanced version histories and controls;
  • dynamic document profiles and metadata and integrated filing from your organisation’s favourite word processor.

While features like these may seem insignificant, they add up to make big impacts on your team’s time.

How does a document management system make searching for documents easier?

The ability to locate documents quickly is critical to keeping lawyers productive, which is why the search capabilities of a potential document management system should never be overlooked. Leading solutions integrate with common applications such as Microsoft Office®, SharePoint®, Adobe® and Gmail®.

These advanced solutions, a standard within NetDocuments, often mimic consumer-grade programs everyone is used to, in order to decrease the learning curve and can offer optical character recognition technology that automatically enables your lawyers and staff to search the full-text of any document—even if it’s ‘unreadable.’

About NetDocuments

You can trust NetDocuments to remove the barriers to efficient document management and transform your documents into an efficiency engine for collaboration, productivity, and growth – without limitations or restrictions.

With NetDocuments you get market-leading features in a document management solution, including:

  • 24/7 access from anywhere
  • Security and compliance through the Cloud
  • Business transparency with NetDocuments Analytics
  • Customisable flexibility with purpose-built add-ons
  • Scalability through open APIs and integrations with multiple applications

As a NetDocuments worldwide Platinum Partner, Advanced are accredited to deliver, train, and support NetDocuments. As a first step, we will advise and support you in selecting the document management functions that can deliver exactly what you need.

Following implementation, our training team can deliver tailored onsite, remote, or online training sessions to ensure smooth user adoption. And you will always have access to our ISO-accredited support team who are available 24/7/365 to ensure on-going ease and efficiency.