Personalise the way you work with your own Desks

The Desks functionality in the platform enables users to build their own personalised way to use and interact with Advanced Financials, as well as partner applications and standalone applets available within the platform.

Desks

Personalise as many desks as you want to, labelled by time, theme or priority for what you require

Change and edit your Desks with the applets and functionality which is important to you, as little or as frequently as you feel is required

Work the way you want to. Desks mean that you are no longer bound to work in a certain way, you can drop and drag functionality you need, and never have to worry about features which aren’t relevant to your role.

Quickly get to heart of the functionality you need with feature Applets

Applets are the powerful functionality areas from the product which can reside on Desks. Applets enable you to quickly and easily action tasks and dive into the system without navigating the software.

Applets

Quickly dive into the functionality you need for your role by having this in a convenient area on your personalised desk

Applets available for all roles – from non-finance user, to accounts payable team leader and CFO

Save time and increase productivity by having the functionality you need at your fingertips

Finance applets available within Advanced Financials:

Reports and Dashlets

Accounts Receivable and Accounts Payable Batched Review

Accounts Receivable Cash Allocation

Bank Reconciliation

Timesheet Entry

Financials Statement Enquiry

Aged Debt Enquiry

Update Exchange Rates

Use Task Manager to easily plan and prioritise your day

Task Manager resides on the MyWorkplace platform and streamlines the approval process by bringing all your tasks from Advanced Financials (and any other Cloud solution or partner application) all into one place.

Task Manager

Combined list of activities from all connected applications

Quickly approve or decline POs, invoices, timesheets and more directly from your Task Manager. Need more details? The Task Manager can also take you directly there.

Get on top of your to-do list without having to dive into the product, making it simple and efficient

View real time dashboards and reports that are important to you

Reports and ‘Dashlets’ can be added to your Desk that are specific to your role, which makes tracking performance easier than ever before.

Reports and ‘Dashlets’

Real-time report Dashlets enable you to track activity from your Desk

If you want an extra layer of detail, simply click into the Dashlet to dive straight into that report in the system

Over 1,000 customisable reports built in for you within Advanced Financials

Save time by empowering non-finance users in your organisation

Non-finance users often need help using software and getting what they need. This can be a challenge for many finance teams. MyWorkplace offers Applets that make it easier for non-finance teams to directly get the information they need, when they need it.

Empowering non-finance users

Task Manager makes it easier for managers to approve expenses, POs and more, all in one central location

Non-finance users can access the functionality they need without needing to log-in into Advanced Financials

Work more efficiently across the accounts receivable and payable process

Accounts Payable

View payments, approvals, and reports—anytime, anywhere

Save time with automated accounts payable processes

Gain a real-time view of accounts payable liabilities

Accounts Receivable

Streamline workflows across the accounts receivable cycle

Accelerate your cash process by shortening invoice and payment cycles

Automate manual processes and collection notices

Carry out effective end to end credit management

Sales Invoicing

Automated invoice management saves time

Painless cash collections

Improve cash flow

Credit Management

Manage all elements of the credit management lifecycle

Easily implement dunning processes

Minimise credit risk

Automate the financial close process with bank reconciliation

Bank reconciliation

Say goodbye to spreadsheets with bank reconciliation

Receive real-time balances from general ledger

Match bank transactions to invoice or bill payments

Advanced Financials is scalable to your business needs

With further robust functionality such as:

Intra company accounting

Direct Debut mandates

Accounts payable service ledger

Receivables contract billing

Over 1,000 customisable reports

Over 1,000 customisable reports

Gain insight into what is important to you and your specific role, whether that be a functional lead in the business, accounts payable team lead or CFO

Get a quick and simple overview by viewing a single screen, no more digging for information in the system or exporting to Excel

Drill down into the detail when you need to and gain a deeper level of analysis for your personalised report

Gain real time business insight

Gain real time business insight

Centralised reporting ensure insights are accurate and up-to-date all the time

Get rid of version control issues with Excel exports as all data held in Advanced Financials forms a single source of the truth

Always have the latest data at your fingertips - not data which is already several days out of date

Increase business agility

Increase business agility

Gain a complete view of business performance

Drill down into specific areas in granular detail to analyse and understand success or areas of poor performance

Make decisions based on real time data, not outdated spreadsheets

Plan and forecast ahead for the future

Plan and forecast ahead for the future

Plan future cash flow scenarios by using our cash flow reporting tool

Get a clear picture of trends and patterns emerging to predict your future with more accuracy

Make data-driven decisions to guide strategy based on financial performance, not a gut feeling

100% accurate inbound invoice processing automation with PDF invoicing

PDF Invoicing

Reduce operating costs by processing invoices without human intervention

Increase data transparency with PDF invoices automatically processed into Advanced Financials

Achieve guaranteed 100% accuracy within the business thanks to patented AI

Streamline manual effort and paper within the business with universal invoice capture

Universal Invoice Capture

Automate all inbound invoices – including images and all digital documents

Gain higher levels of adoption through automation rules which can be tailored for each of your suppliers

Data is taken straight from the data-layer of the PDF which guarantees 100% data accuracy

Data you can trust – protect your business with invoice fraud protection

Invoice Fraud Protection

Detects suspect invoices before they even land in Advanced Financials

Issues alerts for verification to the finance team

Full audit and archives available for review at any time

Manage the procurement process with streamlined purchasing

Purchase Orders

Stay on top of purchasing by connecting purchase orders to accounts payable, cash management and inventory

Gain a clear view of the entire purchase management process

Input purchase management workflows to improve financial control in the business

Purchase Requisitions

Complete purchase requisitions quickly and easily

Track performance of budget and purchase requisitions as they come through

Simple processes to complete efficient purchase requisitions

Commitment Accounting

Summarise outstanding purchase orders by general ledger account

Frequently update commitment reports to give you a real- time view

Snapshots of commitments over different periods

Goods Receipts

Easily match goods receipts to purchase orders quickly and efficiently

Store and log goods receipts in one central place in the system

Ensure cashflow is continuous

Project Tracking

Project Tracking

Keep on top of projects with one clear, up to date view of progress and activity

Track each project in line with budget over time

Gain a clear view of cash flow generated from a project

Timesheets

Timesheets

One clear view of timesheets for employees which can be assigned to projects where applicable

Understand the costs of salary and pay against a project to get a clear financial picture

Get a clear breakdown against a project of hours logged

Billing

Billing

Assign invoices against projects to ensure complete clarity of payments and billing

Complete control over billing for projects, ensuring budgets are always up-to-date and accurate

Track billing over time to ensure budget is adhered to

Stock and Stock Take

Stock and Stock Take

Clear visibility of your inventory across the business

Track stock levels across multiple sites and locations

Get ahead of the same orders by predicting when you need to reorder

Pick Lists

Pick Lists

Easily work with your warehouse team and their warehouse management software via a pick list integration

Inventory SKU’s, quantities and location provide you with complete visibility of stock

Streamline the order fulfilment process

Replenishments

Replenishments

Seamlessly move products from inventory to picking

Keep track of inventory by getting notified when it reaches replenishment stage

Easily calculate Economic Order Quantity

Asset Management

Asset Management

Manage the entire asset management lifecycle across planning, depreciation, tracking and reporting

Maximise tax savings and reduce operating costs by tracking projects before they become fixed assets

Protect your business from risk by having a clear view of the cost of assets

Automated corporate card matching

Corporate card matching

Intelligent receipt matching pairs receipts to corporate cards

Quick and accurate reports against all corporate cards

Increases efficiencies for senior members of the business when submitting expenses

Easily manage small, every day expenses

Petty cash management

Eliminate the need for paper receipts

Get complete visibility and control over office floats

Integrated pre-approvals against petty cash helps spend things up and avoids overspend

Simply report on and manage all types of expenses

Mileage tracking

Point to point mileage increases speed of submitting mileage expenses

Automatic policy flags for finance admins

Make sure processes fit your company policy automatically

Automated policy compliance

Easily define your organisations policy at point of entry

Out of policy claims are immediately eliminated and rejected from the system

Claims submitted always match company policy, saving the finance teams time checking claims against policy

Mobile App

Make it easy for expenses to be managed anywhere, anytime

OCR technology enables users to photograph their receipt and submit a claim in seconds

 Any changes sync across all devices – mobile, tablet and desktop