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How to manage teams across multiple locations effectively
Blog //06-03-2024

How to manage teams across multiple locations effectively

by OneAdvanced PR, Author

In today's global business environment, managing teams across locations is challenging due to a variety of factors, including remote work, international expansion, and collaborative working. Leaders are compelled to devise innovative strategies and employ more competent technologies to bridge geographical gaps, enable seamless communication, and cultivate a cohesive organisational culture amidst the dispersion of their teams.

Strategies for managing multiple teams in different locations

As the saying goes, “the world is growing smaller day by day.” We are all now more connected than we ever have been before. Corporates and businesses worldwide have embraced hybrid working models to enable remote work, international expansion and project-based collaboration. The call for more effective strategies to manage and streamline teams across different locations is at its peak.

Important tips and best practices: 

  1. Set clear goals and expectations: Having a unified objective that drives all the teams forward is vital for any organisation. Keeping all the teams and their respective employees on the same page helps in building a consistent and seamless operational environment.
  2. Promote communication and collaboration: Encourage regular and open communication between partners. Use technology tools such as video conferencing and collaboration platforms to facilitate communication and collaboration between sites.
  3. Build trust and relationships: Knowing your employees on an individual level, studying their strengths and weaknesses, providing them with the opportunity to develop and fulfil their true potential is a significant aspect in managing remote teams effectively.
  4. Improve project management: Use hybrid working software or project management tools to streamline business processes, deliver projects, and track progress. These tools help maintain transparency and ensure accountability for remote teams.
  5. Adapting to cultural differences: It is important to understand cultural differences and adjust your management behaviour accordingly. Create a successful workplace culture in your team where diversity is acknowledged, respected and accepted.

Managing communication with your employees

Leveraging the different management software available in the market can prove to be decisive when coordinating with teams across various geographical locations. This is where management software comes in handy, as they help to bridge the communication gap and create a solid, unified workforce. Here are a few other techniques to manage communication with employees:

Building transparency and trust

Having a clear and well-structured communication strategy that ensures the entire workforce is heard is key in fostering a long-term relationship with the employees.


It is important to be a good delegate when managing teams in different areas. Clearly define roles and responsibilities, distribute work equally, and give members decision-making authority. Delegate tasks based on individual strengths and skills and provide support and guidance as needed.

Recognise achievements

Recognise and acknowledge remote members' achievements. Rewarding their efforts can increase the team's loyalty, motivation and engagement.

Effective leadership

Be an approachable and flexible leader for remote teams. Stay in touch through a variety of communication tools such as email, chat or video calls. Respond quickly to questions, provide guidance, and support as needed.

Cultural awareness

Cultural awareness is important when managing teams in different environments. Take the time to understand and appreciate the culture, practices and communication styles. Change your management style to reflect collaboration and respect for all team members.

Training and support

Provide training and support to your remote team. Set clear goals, provide resources, and offer suggestions to help them achieve those goals. Identify their ongoing development needs and provide opportunities for their skills to grow and develop.

Managing productivity across multiple locations

In today's work environment, managing productivity across multiple locations is the most challenging. The introduction of management software has changed the game by providing professional tools to measure performance and engagement to optimise productivity. These platforms give auditors a quick look at the activities of different groups in the field, making activities open and accountable.

Management software not only simplifies project management by using the ability to track key performance indicators and engagement metrics, but managers also instantly identify and resolve related issues. This technology not only increases overall productivity, but also encourages collaboration and efficiency, keeping entire teams on target.

Common communication challenges for geographically distributed departments

There are many communication challenges that can arise when managing geographically distributed departments. These challenges may include:

  1. Poor communication: Remote work mostly implies communication through email or chat, this type of written communication may often lead to misunderstandings or incomplete information being passed.
  2. Disconnected teams: Without actual face-to-face interaction, it becomes increasingly difficult to establish and maintain relationships with a workforce that is scattered all over the world.
  3. Feedback and performance management: It can be more difficult to provide timely feedback and review performance when team members are dispersed. In these cases, regular communication and feedback processes become even more important.
  4. Coordination and collaboration: Projects may be more difficult to coordinate if partners are in different time zones or have constraints that do not immediately affect each other. Finding ways to solve these logistical problems is crucial to successful operations.

The benefits of working in different locations

Working in different places has many benefits for employees and employers. Let's examine the advantages of multiple workplaces and their positive effects on team management, retention, employee health, productivity and profitability:

  1. Increase capacity: Combining multiple resources allows organisations to tap into a larger pool of potential. By hiring remote or distributed teams, companies can access top talent from around the world wherever they are.
  2. Cultural exchange and diversity: Working in different places brings together people from different backgrounds, cultures and perspectives. This diversity encourages creativity, innovation, and global business understanding, leading to better problem solving and team decision-making.
  3. Improved team management: Managing teams across multiple locations requires effective communication and collaboration. Organisations that are successful at managing teams overall often have higher team cohesion, employee satisfaction, and overall performance.
  4. Increase employee retention: Employees tend to work for organisations that prioritise their wellbeing through different initiatives. Corporates that enable their workforce to work remotely tend to retain more employees as the scope for a better work-life balance is much higher.
  5. Employee health: A flexible and customisable work environment ensures that the employees are stress-free and focusing on their mental and physical wellbeing.
  6. Increased productivity: Research shows that remote workers often experience greater productivity. Fewer distractions and the ability to create their own workspace means individuals can focus on tasks and achieve greater productivity.

Final thoughts on managing a dispersed workforce

Managing a distributed workforce requires a focus on effective communication and the use of management software to overcome challenges. By paying attention to this, organisations can increase productivity and maximise the potential of their workforce.

Management of shared employees can be improved with software solutions such as Advanced solutions. Advanced can help your organisation with performance measurementattendance tracking, and managing employee data irrespective of their geographical location. They provide critical insights and a data-driven approach to optimise team performance and achieve organisational goals.

Remember, good communication and a competent management software is essential for managing a distributed workforce. Use these strategies to unlock the full potential of your multi-site team and increase productivity and growth.

To learn more about how Advanced people management software can help simplify the management of multiple workplaces, contact our team today.

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