In the current landscape, efficiency and precision are paramount. When it comes to creating impactful PowerPoint presentations, many professionals find themselves bogged down by time-consuming tasks like drafting content, ensuring branding consistency, and organising slides. Enter Microsoft Copilot. Built on advanced AI capabilities, Copilot enables you to produce polished presentations swiftly and with ease. In this blog, we'll discuss the top 5 ways that you can use Copilot in Microsoft PowerPoint to take advantage of the power of GPT and use PowerPoint to its fullest potential.
1. Create Draft Presentations
Creating presentations can be very time consuming – from identifying the relevant information, to selecting the appropriate template and formatting content, which can take a significant amount of time. With Copilot in Microsoft PowerPoint, you can create draft presentations in one simple prompt.
Simply instruct Copilot to create a presentation on a specific topic. It will use data from your organisation’s files and the GPT model to produce a comprehensive draft.
If you have a specific template that you want to use, you can instruct Copilot to use it for your new presentation. All you need to do is create a new presentation with said template and save it. You can then tell Copilot to ‘create a presentation about [something] from [file]’, and it’ll overwrite the template file.
This method allows you to maintain consistency with your brand’s aesthetics while saving valuable time.
2. Summarise Longer Presentations
Long presentations can be overwhelming and time-consuming to review. This means that it can be tedious trying to extract key information, requiring you to sift through numerous slides and graphics.
Copilot overcomes this challenge with the below capabilities:
Get Key Takeaways: Ask Copilot to summarise a slide or the entire presentation. It will extract and present the key points, making it easier to access essential information. All you need to do is ask Copilot to ‘summarise this slide/presentation and identify key takeaways’.
Detailed Searches: Request summaries on specific topics within your presentation. Copilot will locate and highlight the relevant information, eliminating the need for manual searches.
3. Use Your Organisation’s Branding
You can use Copilot to ensure that your organisation’s branding is consistent throughout your presentations, without having to painstakingly layout and organise your brand’s identity throughout the presentation manually.
You can simply ask Copilot to ‘save the branding within this presentation as a template’ and Copilot will do so, using the organisational data to create a new template that you can use for future presentations.
On top of this, you can use an organisational asset library within Sharepoint to create assets to use within all of your documents, which Copilot will pull from to use as branding in all of your 365 applications, including PowerPoint.
4. Organise Presentations into Sections
Managing the structure and flow of large presentations can be daunting. Copilot helps in organising your content efficiently:
Automatic Organisation: Instruct Copilot to organise your presentation. It will arrange the slides logically and create heading slides for each section.
Custom Adjustments: If you’re not satisfied with Copilot’s arrangement, use the undo button to revert to the original layout. You can also ask Copilot to reorganise the slides according to more specific criteria.
5. Ask Questions About a Presentation
As well as completing tasks, Copilot can extract and utilise information from your presentation to provide quick answers to any questions:
Instant Information Retrieval: Pose questions about the content of your presentation, and Copilot will deliver precise answers using the data from the slides.
Follow-Up Queries: Continue to ask follow-up questions to dive deeper into the information, making it easier to understand and use the presentation’s content effectively.
Ready to Get Started?
Artificial intelligence is here to stay, and Microsoft Copilot is one of the best ways to introduce it into your organisation.
OneAdvanced's relationship with Microsoft goes back over 30 years, over which our Modern Workplace experts have helped numerous organisations digitally transform and embrace a better way of working. If you’re looking to take advantage of Copilot but don’t know where to start, reach out to us today.