Advanced Data Automation for Freight and Logistics
Freight and Logistics Document Processing Software
Delivering touchless and 100% accurate processing for your freight documents.
We can process complex freight documents from accross the globe straight into your Transport Management System (TMS) with 100% accuracy.
We know that for many organisations involved in the shipping of goods, controlling and processing a large volume of important, and often complex, documents can be time-consuming and confusing. Due to this complexity, there are often delays and errors during processing impacting the supply chain, leading to unhappy customers, wasted time when remedying the situation and potentially spoiled goods.
Data Automation for Freight and Logistics documents seamlessly intergrates into your back-office systems, allowing you to process complex data from freight documents with complete accuracy. Our technologies allows businesses to gain control over their shipping data, gain insights and full management of documents to enable a seamless supply chain and help to limit these costs. Organisations can increase the speed of processing freight and logistics documents and process greater volumes without any human input 24/7 365 days per year, as processing continues no matter the day or time
This results in increased efficiency, reduced operating costs, the ability to scale processing up or down and greater data transparency, visibility and control.
Process multiple freight document types
Intelligent rules-based solution
100% validated data
Fully intergrated with any TMS or
Suitable for almost all geographic regions and languages
Fast deployment and onboarding
Minimal IT resources required
We understand and solve your key issues
We build products which are designed to solve our customers key challenges.
- Complex documents that require significant resources to process
The complexity of freight and logistics documents with consignment breakdowns and shipping regulation requirements means these documents often take significant time and resource to process. Allocating sufficient resources and scaling on demand, can result in costly delays. By automating the tricky and time-consuming process with Advanced Data Automation, the document data will be available to action without human intervention without delays. With full visibility of the document journey through the standard API, you can track exactly when a document arrives and when it's ready to be actioned.
- Data unreliability within solutions
Low data accuracy and mistakes can lead to a delayed shipping process. In an environment where small delays can add up, control over the data within business systems can make life much easier. Advanced Data Automation not only processes the data with 100% accuracy, but can process a wide range of freight documents including freight invoices, Bills of landing and good receipts notes.
- Delays caused by language barriers
It is time-consuming to process detailed freight documents which contain tracking details, custom duties, and shipping. Due to the nature of freight, organisations may even receive these documents (which can even be 1,500 pages long) in a language different to that commonly spoken in the organisation. Having to manually input details from a foreign language makes the process even more complicated. This can put freight organisations at unnecessary risk of fines, penalties and unhappy customers.
The built in validation rules can process data in virtually any language. By automating this process businesses can remove a layer of complexity and reduce the time needed to process these documents.
Data is available shortly after receipt (dependent on the length of the document), so your documents are ready to go regardless of a language barrier. Advanced Data Automation has support for all Latin-based languages, with support for others coming down the line too.
- Many data automated systems aren't truly automated
For many businesses, misinformation in systems leads to wasted time on lengthy processes. There are lots of software solutions that automate data input, however most cannot guarantee 100% accuracy.
Many organisations end up having to manually check the extracted data from their documents, as these were scanned rather than the data extracted from the data layer, which leaves room for inaccuracy. This means the process is not truly automated at all. Advanced Data Automation can provide 100% accuracy by capturing at the data layer as well as setting up a standard set of bespoke logic rules for data extraction.
- New software is expensive to integrate
With most data capture technologies, there is an overhaul needed in terms of infastructure and day-to-day processes. With Advanced Data Automation for Freight and Logistics, the software is delivered as a service, with speedy onboarding and quickly realised ROI. We utilise the infastructure that already exists. This means there are minimal IT changes required for businesses when implementing this improved way of working that delivers visible results straight from go-live.
How can freight and logistics help you
FEATURES & BENEFITS
Intelligent rules-based solution for enhanced validation and enrichment
Our Rules Engine and specialised programming language enables the extraction of data from human readable documents like freight invoices. Regardless of what may be possible for extraction using RPA, AI, or OCR, there are times when only rules work.
Receive data you can rely on
Our competitors often encounter problems that can be overcome simply with our solution, such as:
- Information moving around
- The need before multiple interpretations
- Crossing over pages
- Appearing inside natural language text
With Advanced Data Automation, if there is logic governing what is read in a PDF, and how we use our Rules Engine to take care of it. Technology can quickly stick to strict rules without any mistakes. Most rules for understanding documents are straightforward, such as ensuring the date is always displayed on the top left of the document. Sometimes they’re more complicated, such as the date following the word “date”. Most difficult of all (but not impossible) is when a broader understanding of a document structure is needed to disambiguate similarly labelled items, or to identify information submerged within a non-unique context.
For freight documents, the validation rules commonly convert and validate data points such as: Carrier name, BOL #, Charge details, Container numbers, Weights, Delivery route, Customer name, Bill to, Ship To, Etc. Conversion is carried out to address carrier codes to reflect the reference for freight methods (Air, Sea, Land) Container size, weight, perishable goods, temp/humidity control etc.
Mistakes in data processing are often because humans are required to intervene. Manual input means human error has a chance to take place, which subsequently causes mistrust of the data within systems. Advanced Data Automation is completely automated with 100% accuracy guaranteed, requiring no manual input whatsoever.
Truly automated document processing
Our technology is different to anything else on the market, as we can guarantee no inaccuracies in your processed data. Many organisations still utilise Optical Character Recognition technology or EDI to fulfil requests. However, this still requires duplicate entry and manual checking to ensure accuracy.
Technology such as OCR requires significant manual input to function. Each document scanned through OCR, with manual adjustment before it can be inputted into a TMS or ERP.
By removing human input when processing data, businesses can give employees more time to focus on the tasks they’re best at.
Thanks to Advanced Data Automation, prompt document processing and a seamless supply chain can be a reality.
Process multiple document types
Freight documents come in all shapes and sizes
Get your data quickly, in the format you need
Some technologies require your documents to be in a specific format in order to be processed. However, Advanced Data Automation for Freight Documents provides the flexibility of allowing data to be processed from PDF, XML, HTML etc. The solution patented technology that takes advantage of the text layer allows us to guarantee 100% data quality, as the data is mapped straight from the document. Other technologies (such as OCR) attempt to convert a picture into characters, meaning the quality of the data captured is directly correlated with the quality of the picture presented. With Advanced Data Automation there are less delays, a seamless workflow, and less data inaccuracy caused by inadequate file types.
Information is extracted directly from the text layer, meaning it’s the data cannot be captured inaccurately. This method also saves on significant investment compared to the implementation of other solutions such as Electronic Data Interchange (EDI).
If an image-based file is received, Advanced Data Automation can use OCR enhanced by our intelligent rules-based engine to enhance the accuracy of the data processed, although some manual checking may be required. We recommend encouraging your senders to supply commonly available data-based documents for premium accuracy.
Speed and transparency
Delays can compound into bigger problems. Mistakes in documenting and inputting data may seem small, but when you have freight documents that can be even hundreds of pages, this can quickly become a bigger problem. Having confidence and trust in the data input process is crucial when dealing with documents of this scale. The Advanced Data Automation solution is built upon our unique patented technology, and it offers 100% accuracy for all data extracted by its intelligent rules-based system. So, you can trust that your documents are processed correctly the very first time.
Get your data quickly, in the format you need
Our solution can convert complex multi-bill carrier/shipment invoices into unique document sets, which can then be processed separately in back-office systems.
With regards to manual operators using an OCR (Optical Character Recognition) solution, it can take them up to 30 minutes to capture data on a multi-page shipment invoice. Advanced Data Automation completes this task in a matter of seconds for a standard freight invoice. We can work with a single multipage document containing thousands of pages, or process multiple files contained in a single email.
"Advanced and its partner worked together to implement a new Advanced Data Automation solution that could automate the end-to-end capture process and remove the need for us to manually print, scan and input the document"
— Director of Operations, Advanced Freight and Logistics Partner