Business Cloud Essentials

Business Management Software

Business owners want to make a positive difference to their customers. Meeting these customers’ expectations, such as delivering products on time, is a vital part of this. However, with many businesses burdened with financial worries and constantly fighting fires, expectations are not always met. The result is a disgruntled customer.

 

That’s why we developed Business Cloud Essentials, a Software-as-a-Service (SaaS) business management solution for manufacturers that brings the entire organisation together to deliver a seamless customer experience.

Learn more

SAVE £9,500 IN YOUR
FIRST YEAR ALONE*

PROCESS ORDERS OVER
150 TIMES FASTER

REDUCE PAPERWORK BY
AS MUCH AS 80%

*numbers are based on average savings from our existing customers using Business Cloud Essentials.

CHALLENGES

Understanding key issues

Understanding financial health

Due to disjointed and inaccurate reporting, duplication of data and numerous compatibility errors, manufacturers struggle to manage the company’s finances.

Customer expectations

Evolving customer norms means there is an expectation of quicker delivery and competitive pricing – without a compromise on quality.

Business insight

Lack of visibility across the supply chain limits an organisation’s ability to forecast accurately and make timely decisions.

Growth and performance

Reliance on bookkeeping and paper-based systems leads to inefficiencies and errors. And it’s the time spent on rectifying these mistakes that thwarts growth and strong performance.

Managing production

Ensuring goods and parts arrive on time, and managing complex Bills of Materials (BoMs), can be time consuming and can create inaccuracies.

Disconnected sales and invoicing

Manufacturers are often unable to manage sales and invoicing effectively due to disconnected manual processes which lead to inaccurate and out-of-date data.

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FEATURES & BENEFITS

How our Business Management software can help you

  • Accounting

    Business Cloud Essentials is designed to help you worry less about your finances, by increasing visibility of your financial health and making financial management simple.

    Unified ledger accounting

    A hierarchical accounts structure ensures the system is easy to use and understand. A range of transaction templates help eradicate mispostings and accounting errors.

    Multi-currency accounting

    Our fully compliant, multi-currency accounting system allows for buying and selling in over 160 currencies worldwide, making it easier than ever to do business globally.

    Financial forecasting

    The system is able to estimate future performance based on sales forecasts, or even by calculating against past performance. Predict your future and prepare for tomorrow.

    In-depth project accounting

    Track and report on specific project transactions, enabling you to get a clear view of all finances associated with a particular project, while monitoring status and outcomes.

    Tax calculation and submissions

    Reduce compliance stress by submitting directly to HMRC using our secure platform. The system is designed to integrate with HMRC’s Making Tax Digital APIs.

    Customer and supplier invoicing

    Track accounting against invoices within the system, providing clear traceability of customer and supplier payments, alerting you to when payments are overdue.

  • Operations

    Business Cloud Essentials is designed specifically to suit growing manufacturers. Our operations functionality brings the factory floor together with the office floor, unifying your entire business.

    Production planning

    Deliver more on time with our production planning functionality. Schedule works orders in the system and receive instant feedback on the progress of work.

    Bills of Materials (BoMs)

    Unlimited depth BoMs allow users to create complex product configurations and stock interdependencies, streamlining the manufacturing process and reducing reliance on paper.

    Material Requirements Planning (MRP)

    Save time with automatic calculation of stock requirements against future orders. MRP can raise internal works orders and external purchase orders to ensure that stock is available.

    Serial numbering and batch traceability

    A full serial numbering and batch traceability system allows users to track individual products, components and sub-assemblies though the system – and takes care of after sales and warranties.

    Quality management

    Quality assurance can be monitored and reported in the system with ease. Non-conformances can be entered and updated for prevention and continuous improvement.

    Warranties, service and repairs

    Manage the repair of client inventory items, and the work of your service team. Track warranties and record all repairs and interactions with the client.

  • CRM

    Reduce firefighting by getting close to your customer base. Our integrated Customer Relationship Management (CRM) functionality gives you clear visibility in just a few simple clicks.

    Account information in one place

    All details of your customers and prospects are safely stored in the system, so you can access contact information, addresses, sales, opportunities and more.

    Editable contact and account details

    All information is kept up-to-date and accurate, making it easy for you to contact customers and prospects. This creates better relationships and improved business partnerships.

    Sales and finance tied together

    Clear visibility of opportunities and sales in the pipeline means you can see what needs to be delivered and when, tracking all account activity.

    Report on KPIs across accounts

    Full management reporting capabilities across customers and suppliers ensures you can easily get a view of key performance indicators for all accounts.

    Manage customer price lists and discounts

    Manage fixed and flexible pricing for individual customers, or groups of customers, which is stored in the account information – making it easier to see billing and cost totals.

  • Payroll

    Business Cloud Essentials is a fully recognised and verified payroll submitter under HMRC, providing everything you need to pay your staff in a compliant way – alongside its production and finance capabilities.

    Meet legislative requirements

    We build in all legislative requirements from HMRC, meaning you don’t have to worry about keeping up with their pace of change. We’ve got it covered.

    Detailed analysis of labour costs

    Report on labour costs per department, project, job, item or across the entire business to get a true view of your finances and outgoings.

    Payroll integrated into the rest of the business

    With Business Cloud Essentials, payroll is built into the monthly Software-as-a-Service subscription, so you can reduce costs by bringing payroll directly into the heart of your business operation.

PRODUCT UPDATES

Ongoing software innovation and developments

We are always improving and innovating our products to deliver the best experience for our customers. Here are a selection of the latest updates to our business management software.

  • August 2019

    - Accounts Activity Report – new report section of accounts. The report is a revised version of the Account Activity Report providing improvements to the presentation and delivering more relevant information to the user.

    - Stock Movement Report - This report displays stock quantities, reporting on stock purchased and sold, plus stock movements and quantities by location.

  • July 2019

    - Custom documents – helps users design their own customised document templates for printing to create more personalised documentation

    - Importing events with custom fields

    - Export columns for supplier and customers – making it easier to filter on different options

  • April 2019

    - Integration to our Making Tax Digital solution, Business Tax Portal – enables businesses to submit VAT returns digitally direct from Business Cloud Essentials

    - Enhanced functionality to stock locations – enables you to view stock levels by individual location

    - April payroll update changes – ensures complete compliance

  • December 2018

    - Maintain and store accurate supplier pricing - ensures you are buying at the right price

    - Calculate list pricing and summary mark-ups – create accurate sales prices from costs to make sure you are always growing profit margins

    - Additional filtering and views within MRP functionality – confirm you have accurate stock levels to fulfil demand

    - Ability to link purchase orders to work orders – understand where you will be using purchased stock

  • October 2018

    - Create user defined fields – for use in reporting and analysis

    - Turn on period management – take greater control over your financial transactions

    - Auto receive goods on Goods Received Notes (GRNs) – increase efficiency when booking goods in

    - Record General Ledger (GL) budgets – enables you to track performance against budget

    - MRP purchase order consolidation – simplifies your supplier ordering process

“Since Business Cloud Essentials is a fully contained package, it will allow single entry of data in nearly every case, which will significantly reduce workload and increase efficiency.”

Chris Sullivan, IT Manager

Read Case Study

“Business Cloud Essentials has been the foundation of our business success and is absolutely instrumental in our future. It has taken us from one employee to 20; we think it could take us from 20 to 100.”

Kit Burgoyne, Co-Founder

Read Case Study

“We feel our needs are really understood. Advanced’s business management solution offers us a great deal of flexibility, with complete visibility of our stock and inventory, both in the UK and overseas.”

Phil Vaughan, Systems Manager

Read Case Study
  • Blends for Friends
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Dedicated Support Team

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24hr Customer Portal

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Regular Product Updates

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97% Project Delivery Score

RESOURCES

Additional insights to help you transform

News & Opinions

News and Blogs Manufacturing

Brexit distractions are putting manufacturers at risk

Digital transformation – it’s a term that most, if not all, businesses are now very familiar with. What’s more, these businesses recognise that it’s a case of when, not if they need to transform digitally. Those that fail to accept this reality will simply fail to survive.

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Is an ERP system still relevant?

In the uncertainty of the current business climate, a stable, integrated and effective ERP system is more important than ever for Britain’s small and medium-sized enterprises (SMEs).

News and Blogs Data

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