TENDER MANAGEMENT
Managing the sourcing process is critical for every public sector organisation. Our Tender Management Solution is pre-configured to be able to deal with anything from small quotes, all the way up to a full-scale tender, providing a complete audit trail with a secure document repository.
CHALLENGES
Not being able to understand where you are sourcing items from makes it harder to meet sector-specific initiatives, such as increasing the use of local suppliers.
With limited resources, Procurement teams struggle to source, manage and communicate with their organisation’s wide range of suppliers.
Managing the tender process without an efficient solution is time-consuming and prone to error. It also means organisations are unable to track and monitor the full tender process over time.
Maverick employees – those sourcing their own suppliers without the necessary checks – make visibility, traceability and auditability increasingly difficult.
Employees have become frustrated because they are often not included in sourcing the right suppliers for their individual needs.
FEATURES & BENEFITS
Our tender management solution delivers a simple all-in-one solution to manage the entire sourcing process. The clean and simple user interface ensures all employees can be involved in the tender process when needed.
Instant efficiencyGet started quickly with pre-configured templates for quick quotes through to full-scale tenders.
User friendly interfaceThe intuitive user interface ensures that untrained or infrequent users in devolved procurement business units are able to work with the application quickly and easily.
Simple to useTasks enable users to easily follow the required process, and they receive email alerts, which include hyperlinks and guidance.
We help speed up the processes and reduce the burden of manual input by automating tasks – driving efficiencies within the procurement team’s day-to-day work.
Quicker reviewsAutomated scoring from picklist responses, as well as automated scoring of prices relative to the lowest bidder, saves the review team valuable time when assessing responses.
On and Offline accessLarge scale evaluations can be downloaded, completed offline and then uploaded into the system.
Auto-generated tasksThe intuitive user interface provides an auto-generated sequence of tasks, timelines, So now actions and customisable guidance for completing the tender process.
Efficient preparationTender requirements, including evaluation criteria, can be prepared offline and uploaded in bulk to deliver time efficiencies.
InteroperabilityFull integration with our Contract Management module delivers further time efficiencies, as well as data accuracy and consistency from tender to contract.
Tender processes are strict and stringent – and security is of utmost importance. Our solution gives greater control and auditability to see when tasks are completed and by who.
Simple evaluationTeams of any size can be used to evaluate submissions using a weighted process.
Time-saving templatesTemplates save users time throughout the sourcing process, as well as ensure standard procedures are followed – regardless of the role of the individual initiating the sourcing project.
AuditabilityA full audit trail is maintained on all activity and completed tasks, and the timeline plan is automatically updated to reflect this.
SecurityTight security controls ensure confidential information is protected at appropriate times, such as restricting access to bids until the tender box has been unlocked.
Interaction with suppliers is intrinsic to a successful sourcing process. Our solution provides potential suppliers with an easy to use portal to manage every task and update relevant to their bids.
Supplier friendlyUser intuitive, modern, secure portal for suppliers to use.
Multi data source friendlyAbility to download documents, respond to tender criteria of all data types and attach supporting documents.
Task remindersAutomated emails ensure correspondence, tasks and updates are never missed.
AuditabilityGain full audit trail of all activity relating to invitations, clarification questions and tender submissions.
CLOUD MARKETPLACE
Providing a business to business platform that enables buyers and suppliers to trade accurately and efficiently.
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Manage contract deadlines, service-level agreements and contract usage levels with our simple and easy to use solution.
Learn moreSPEND ANALYTICS
Gain visibility of spending habits and patterns across their organisation, and in turn optimises future spend.
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Dedicated Support Team
24hr Customer Portal
Regular Product Updates
97% Project Delivery Score
RESOURCES
An overview of our complete Spend Management offering, from Cloud Marketplace to Spend Analytics.
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An in-depth overview of our Tender Management solution.
Product Brief Read product-briefby Advanced PR, Author
