Magenta Living modernises finance operations with OneAdvanced

The challenge 

After 15 years of successfully using OpenAccounts, Magenta Living recognised the advantages of moving to a cloud-based finance platform.

While the existing system had supported the organisation well, the finance team identified opportunities to reduce the administrative burden associated with on-premise infrastructure and take advantage of enhanced cybersecurity capabilities available through cloud technology.

At the same time, the organisation was looking to modernise accounts payable processes and simplify procurement activities. Manual invoice matching and paper-based processes were consuming valuable time that could be better spent on higher-value activities.

With increasing demands on finance teams to deliver accurate reporting, support informed decision-making and improve operational efficiency, Magenta Living saw an opportunity to modernise its approach and prepare for future growth.

What made the difference

Magenta Living chose Financials as part of a broader strategy to modernise financial management and simplify day-to-day processes.

Alongside the move to the cloud, the organisation implemented:

• Financials
• Procurement Portal 
• Purchase Invoice Automation
• Future reporting and budgeting capabilities, including Bring Your Own BI

By bringing these solutions together, Magenta Living created a more connected finance environment that supports efficiency, visibility and better decision-making.

A particular focus was placed on automating accounts payable processes, reducing manual intervention and increasing the number of invoices that could be processed with minimal administrative input.

The transition also enabled the organisation to strengthen its approach to cybersecurity while reducing the burden of managing on-premise infrastructure.

 

What changed

Since moving to Financials, Magenta Living has streamlined key finance processes and delivered measurable improvements across its operations.

Automated invoice processing

Manual invoice matching has been replaced through automation.

Finance staff can now access digital invoice copies directly within the system, making it easier to process and query invoices while reducing administrative effort.

Faster and more efficient finance operations

Automation has helped accelerate payment processing and improve overall efficiency across the finance function.

By reducing repetitive manual tasks, the team can spend more time focusing on strategic activities that add greater value to the organisation.

Lian Rogan explains:

"The accounts payable process has become much faster since we no longer manually match invoices with purchase orders. Digital copies have made it easier for staff to query invoices, which has been a game-changer."

Stronger foundations for future planning

As part of its ongoing transformation programme, Magenta Living plans to implement Financials' Bring Your Own BI and budgeting capabilities.

These tools will provide greater control, flexibility and insight across financial planning, forecasting and reporting, helping the organisation make more informed decisions.

Enhanced operational performance

The move to Financials has established a modern platform that supports efficiency, security and continuous improvement.

By simplifying finance processes and consolidating key activities, Magenta Living has created a stronger foundation for future innovation and improved service delivery.