Financials

What to Expect

Our Webexpenses Financials integration creates a direct link between your expense management software and your Financials system. This powerful API integration automates the entire process, from claim approval to posting in your Accounts Payable ledger. By eliminating manual data entry, it saves your finance team valuable time, reduces errors, and accelerates both employee reimbursements and corporate card reconciliation.

Why Integrate Webexpenses with Financials?

• Accelerate Expense Processing: Speed up employee reimbursements and supplier payments by automatically posting approved claims directly into your AP ledger.
• Eliminate Manual Data Entry: Remove the need for manual intervention, which significantly reduces the risk of costly human errors and improves data accuracy.
• Increase Finance Team Productivity: Free your team from repetitive, low-value tasks, allowing them to focus on strategic financial analysis and management.
• Enhance Financial Control: Gain a complete, auditable trail for every expense claim, with daily reports providing full visibility into your organisation’s spending.

Key Capabilities 

This expense claims integration automates the flow of critical financial data:

• Automated Claims Processing: Automatically imports approved expense claims from Webexpenses into the Accounts Payable (AP) Ledger in Financials.
• Cash and Card Claim Support: Manages both out-of-pocket cash claims for employee reimbursement and credit card claims for corporate card reconciliation.
• User-to-Supplier Mapping: Ensures every claim is correctly allocated by mapping Webexpenses users to their supplier record in Financials using their payroll ID.

How the Integration Works  

The integration uses a secure API-to-API connection that runs automatically at regular intervals. The system identifies all claims approved in Webexpenses since the last cycle and creates a corresponding batch of transactions in the Financials AP Ledger. This hands-free process ensures that all approved expenses are recorded promptly and accurately, ready for your payment and reconciliation workflows.

Mapping and Prerequisites 

The solution is highly configurable, allowing you to map key data points between the two systems. This ensures all financial data is correctly categorised within your general ledger. Mappable fields include:

• VAT codes
• General Ledger (GL) segment codes