A future proof efficiency solution that combines a submission platform with forms in both .pdf and digital format
Replace time consuming, paper-heavy working practices
Cloud Forms uses the trusted functionality of our market-leading Laserform and OyezForms desktop software, combined with Cloud technology. This modern solution offers a single application, for both forms and digital submissions, that’s filled with beneficial efficiency features.
"Sharing static forms with clients was complex and time consuming. We needed an easier, more intuitive process."
Sean Edwards, Business Analyst, Glaisyers LLP
24/7 access, from any location
Automated form updates and versioning
Flexible forms, automatic calculations
Authorised supervisions and approvals
Easy form collaboration and sharing
Smooth PCMS and iManage integration
Risk management built-in
Robust security and compliance
We understand and solve your key issues
We build products that are designed to solve our customers key challenges.
The 24-7 economy is now a reality and busy legal practitioners require fast, flexible access to information and documents whether they are in the office, at home or on the move.
- Pressure on revenue
Many factors are currently affecting the profitability of law firms, including client requests for fixed fees, the rising cost of talent, and a fluctuating demand for services. Firms understand the importance of keeping their technology up to date, but want to be sure they'll receive a measurable return on any investment they make.
- Client expectations
Modern, digitally aware legal consumers are happy to shop around for a firm that meets their requirements. Today, legal service providers need technologies that enable collaborative working, and quick responses, in order to meet client expectations.
Legal firms are a common target for online criminal activity. The sensitive information and funds they hold put them at particular risk, so sourcing systems that offer optimum levels of protection is key.
of firms can't control
how staff use applications
are worried about
risk and compliance issues
are very concerned
about data security
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How our Cloud Forms can help you
FEATURES & BENEFITS
21st Century Forms
A platform designed for a fast-changing landscape
Cloud Forms is a truly futureproof solution that offers user firms an innovative selection of form features. It was specifically developed to help modern law firms meet operational requirements, while ensuring user efficiency, security, and compliance.
An all-inclusive solution
Law firms are facing increasing pressure to provide high-quality services to tight deadlines. Cloud technology delivers increased agility, faster response, and reduced completion times.
Everything you need
The same valued content as traditional desktop software, but delivered as a modern web application
Delivers flexibility with a comprehensive form libraries in both .pdf and digital format
Incorporates a built-in, fully managed digital submissions platform
A scalable solution that provides smooth system access and performance, regardless of the quantity of users
Our expert editorial team make all form updates before they are uploaded automatically to the library
All users have access to the same, correct version, form templates
Additional modules, forms or ranges can be easily incorporated into current subscription packages
Built-in API’s allow Cloud Forms to be integrated with the additional systems your business relies upon
This modern software platform provides the leading-edge components and essential work processes you expect
An easy transition
Making the progression to Cloud Forms is straightforward for current desktop software users
Any training requirement is reduced by a modern, intuitive user interface
Links to help and FAQ pages are provided and users can contact our support team whenever they have a query
A single login provides users with access to all legal forms and available submission gateways
Append additional pages, or add and expand rows as needed, to fit required information
Complex calculations are completed and adjusted automatically, reducing the risk of user error
Forms are saved as users work, and linked forms can be saved together as one file
Easy search and navigation allows users to surface frequently used forms quickly
By ensuring that any required legal forms are instantly accessible, Cloud Forms supports law firms in meeting the challenges associated with enabling efficient hybrid and remote working.
Smooth form completion
Remove time or locations restraints by using digital forms technology that is always available
All that authorised users need to complete forms is a PC browser and internet access
Enable authorised supervision of all work in progress, regardless of where your teams are working
Content is always up to date, without users having to do anything
Fully Managed Submissions
A smoother process
Cloud Forms delivers an innovative digital platform that improves submission accuracy and performance, decreases form completion times, reduces risk, manages compliance, and provides valuable reporting information.
Achieve more, while managing the risks
Automate time-consuming submission processes with a platform that provides multiple efficiency features - including pre-submission checks and the management of critical deadlines.
Time savings built-in
Instant pre-population of data saves time and prevents human error
Drag and drop attachments, and preview forms before submission
In-process forms and completed files are auto-saved to the platform to prevent loss of data
Live progress reporting and a full audit trail are available for every submission
Send submissions to Companies House - mortgage, company secretarial and persons of significant control filings
Submission gateways are also available to submit directly to Land Registry and HMRC for Stamp Duty
We’ll continue to increase the number of digital forms available, adding new gateways as agencies go live
When future forms move to digital, we’ll handle the transition for you
Remove the barriers to success
Control, and eliminate, the risks associated with submission rejections
Ensuring smooth progress
Establish and maintain full compliance in line with governance structures
Ensure accuracy and performance with pre-submission checks and authorisations
User access, and levels of permission, are controlled by a central system administrator
Comprehensive audit trails include touchpoints, times, and user identification in every form’s history
Your data is always safe
Data is encrypted prior to transmission, hosted over two high-security locations, and transferred via HTTPS
If transmission is interrupted, submissions are automatically delivered as soon as the service resumes
Files that are in-process or completed are auto-saved to the Cloud platform to ensure no data is lost
Automated system backups ensure all data remains secure and available
The Business Case
Control costs and protect revenue
Cloud Forms enables users to work in the most cost-effective manner, to save a significant amount of billable time, and measure a return on investment. It also provides a competitive edge by delivering the cost and performance benefits of enterprise-class Cloud technology to firms of all sizes.
Saving time, and money
An investment in Cloud Forms will ensure that your firm is working as cost-effectively as possible, and deliver a better way to manage expensive resources.
A leaner, more effective business model that’s based on operational funding rather than capital expenditure
Replace time-consuming, paper-heavy work processes to decrease operating costs
Remove the time and expense needed to roll out, store, upgrade, manage and maintain forms software onsite
Eliminate all of the costs associated with servers and software upgrade charges
Cloud Forms offers greater control of form-related costs, reduces administration time, and produces valuable insight into the way performance can affect revenue.
Data at your fingertips
Move forms software cost from an IT overhead to a department spend
Automated accounts information allows easy reconciliation of fees, so no more missed disbursement postings
Csv downloads of disbursements incurred can be sent directly to your finance team
Analyse reports to see where, and why, costly errors happen to prevent future occurrences
Make your clients a part of the process
To complete required forms and documents as quickly as possible, this module transforms your forms library into a collaboration tool that eases the pressure on fee earners and provides a more efficient client service.
Remove efficiency barriers
Allow your team to share legal forms directly, and securely, with colleagues, authorised clients, or third parties
Smart resource allocation
Offer a more flexible approach to workforce resourcing and management
Set up collaborative working teams across multiple locations
Part-time or temporary users can be added as required and their work monitored, and controlled, remotely
Client Collaboration is available on all subscribed forms, and offers secure, password protected transmission
Easy form sharing
Remove the time and re-keying required when obtaining client data via a telephone conversation
Control the form fields a client can edit, and can set usage time limits to ensure fast turnaround
Notify clients that a form is ready to fill in by sending an email with a password protected link to the form
Set automatic form completion notifications so fee earners know when a form is ready to progress
Boost client service
Technology has changed client expectations. With Client Collaboration, you can make them a part of matter progression - providing a better experience for them, and your firm.
Making forms accessible
Enable clients to complete forms from the location where they hold the information that’s needed
All the recipient requires to receive the form is an email address and a PC browser
Usage instructions that show clients how to complete the form easily can be included
Clients can access the form as many times as they need to, within the duration specified
A safe, reliable platform
Cloud Forms is protected by the latest security technology and the highest levels of expertise. Whether you suffer a cyberattack, experience fire or flood, or lose your laptop, your documents are protected and remain secure and inaccessible to unauthorised persons.
We understand how crucial it is that every user firm knows they are working within a secure and resilient infrastructure where the service is totally secured, and their data is safe and accessible
World class protection
Cloud Forms is an Internet-based SaaS solution that is fully protected from misuse and unauthorised access
All Cloud Forms are held in secure AWS Cloud storage
ISO and other international standards are in place to assure you of our commitment to data security
Advanced subjects Cloud Forms to regular internal security testing using the latest automated tools
Safeguarding Cloud Forms
Built-in surveillance features include full form histories, audit trails and reporting
Centrally controlled user access and password management
Easy supervision of work in progress and a pre-authorisation process for all form submissions
Developed with the capability to meet GDPR, SRA, SAR, LAA and Law Society regulations
Who succeeds with us
1000's of UK law firms depend on Advanced legal forms
“Moving from paper to online submissions is essential to ensure that we offer fast, efficient service to our clients."
— Rochelle Garnon, Head of Knowledge & Information Services
"The ability to manage, track and report transactions efficiently are the reasons we use the Cloud Forms submission portal."
— Richard Gaston, Research and Knowledge Manager
“I am very impressed by the platform, both in terms of approach and the product itself."
— Ben Hoare
We get a better understanding of you and your business to drive your onboarding experience towards success.
We build a plan of action for your journey to go-live with due dates and owners.
Working through the action plan, we execute the plan with you and get you ready to adopt Cloud Forms.
Congratulations you’re live! This is where our Customer Success program really kick in to provide you more value and make sure you are maximising your chances of reaching your goals.